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Promotions Assistant

The University of Chicago Press

Chicago, IL ~ June 22, 2018

The Promotions Assistant provides support to the Marketing department. 

Responsibilities:

  • Maintaining communications on the department’s behalf, including monitoring phone line and email account.
  • Responding to communications, taking action when necessary.
  • Processing incoming review copy requests and ensuring they are filled in a timely manner.
  • Facilitating requests from the media, including providing requested images and contacting authors for interviews.
  • Processing reviews from media outlets.
  • Overseeing three student assistants by coordinating scheduling, delegating tasks, and ensuring the completion of tasks.
  • Assisting in tasks related to building the seasonal catalog, including maintaining spreadsheets of titles, proofreading copy, and ensuring that edits have been made.
  • Conducting media research.
  • Assisting Publicity Director and Promotions Managers with tasks as needed.

Competencies:

  • Excellent verbal and written communication skills required.
  • Creativity required.
  • Interpersonal skills required.
  • Customer service skills required.
  • Attention to detail required.
  • Organizational skills required.
  • Ability to respond quickly and appropriately to emails and queries required.
  • Ability to maintain confidentiality required.
  • Ability to work as part of a team required.
  • Ability to work independently with a high degree of initiative required.
  • Ability to work on multiple projects simultaneously, set priorities, and meet deadlines required.
  • Ability to manage stressful situations required.
  • Knowledge of database, word processing, and spreadsheet software required.
  • Ability to represent organizations positively to internal and external clients required.

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at:  http://securityreport.uchicago.edu.  Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

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