« Back Home »

Editorial Associate II

The University of Chicago Press

Chicago, IL ~ August 31, 2018

Job Summary:

The University of Chicago Press seeks an Editorial Associate to support and work in collaboration with its acquisitions editor for the life sciences. Responsibilities include acting as a liaison with authors and peer reviewers as well as with other Press departments (design, editing, production, marketing). The successful applicant will be organized, detail-oriented, an excellent communicator, and passionate about books. The position is based on the University of Chicago’s Hyde Park campus.


  • The Editorial Associate assists with a program of 25-35 new titles a year, including trade, scholarly, course, and professional books, and collaborates closely with other Press departments to help manage projects throughout their lifecycle. Specific responsibilities include:
  • Oversee collection of confidential materials in preparation of dossiers for Editorial Committee and Board of Publications meetings.
  • Prepare book estimates, budgets, and contracts.
  • Research sales of comparable titles and prepare applications for publication subsidies.
  • Assiduously maintain database of proposals and manuscripts under review.
  • Prepare transmittal materials on new manuscripts for editing, design and production.
  • Evaluate and in some circumstances complete illustration and permission programs for books.
  • Proofread page proofs, catalog and cover copy, and other materials circulated as part of the prepublication materials for books.
  • May travel to scholarly meetings with editors to participate in author meetings and to staff book exhibits with the marketing department.
  • May present projects at Press editorial, transmittal, and Board meetings in editors’ absence.


  • Excellent verbal and written communication skills required.
  • Creativity required.
  • Interpersonal skills required.
  • Customer service skills required.
  • Attention to detail required.
  • Organizational skills required.
  • Ability to respond quickly and appropriately to emails and queries required.
  • Ability to maintain confidentiality required.
  • Ability to work as part of a team required.
  • Ability to work independently with a high degree of initiative required.
  • Ability to work on multiple projects simultaneously, set priorities, and meet deadlines required.
  • Ability to manage stressful situations required.
  • Knowledge of database, word processing, and spreadsheet software required.
  • Ability to represent organizations positively to internal and external clients required.
  • Ability to travel required.
  • Ability to set up and break down book exhibits at academic conferences required.

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at:  http://securityreport.uchicago.edu.  Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

Want to apply to this job? Please register first. »