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Operation & Finance Coordinator

Buffalo, New York ~ June 03, 2019

["The Shared Instrumentation and SMART labs (8 labs in total with nearly 40 instruments) provide cost-effective access to specialized facilities as well as high-cost precision tools and equipment for robotics, automation, fabrication, electronic device development, the study and analysis of materials, motion simulation and 3D additive and digital manufacturing. These laboratories are shared by UB students and faculty, other academic institutions and industry.\r\n\r\n•\tAnnual rates development and review in accordance with university policies\r\n•\tBi-annual equipment inventory\r\n•\tProcurement of high-cost equipment and lab consumables through formal university processes and using different funding sources\r\n•\tFacilitate use of labs and equipment by external industry users. \r\n•\tAggregation and calculation of instrument and lab use data for monthly billing \r\n•\tExpenditure tracking\r\n•\tOnboarding and regular review of lab users to ensure compliance with all university and federal regulations which includes database recording and updating all instrumentation training and user information", "Organize and maintain the budgets for the three e-funded centers – the Stephen Still Institute for Sustainable Transportation & Logistics, Institute for Bridge Engineering and Institute for Computational and Data Sciences. Responsibilities include providing counsel on expenditures and recommending cost breakouts between accounts to ensure all budgets remain solvent and in good standing, annual budget planning and forecasting, proposal and budget development support services, process and record purchase transactions, expenditure tracking and assignment, monthly financial reconciliations, travel and personal reimbursements, preparation and submission of tuition forms and timely student, faculty and staff appointments.", "•\tActively serve as a unit resource on policies, guidelines and procedures related to sponsored programs, while interfacing with the Sponsored Projects Staff and various funding agencies. Provide fiscal support to faculty to responsibly manage awards consistent with University policy, \r\n•\tManage purchasing, reimbursement and other financial transactions using multiple State, Research Foundation and University at Buffalo Foundation accounts. \r\n•\tEstablish rates, and develop and manage budgets and expenses for all special events supported by the office.", "Ensures smooth day-to-day office operations through process development, ensuring electronic filing systems are in place and functioning properly, assigning and monitoring clerical functions, office supply inventory and requisition, receiving and distributing mail and packages, coordinating all facilities work order requests and other projects as assigned."]

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