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Acquisitions Associate, University Libraries

Buffalo, New York ~ April 26, 2021

["Order print, electronic and streaming formats of material for the University Libraries’ collections.\r\n\r\nWork within publisher ordering systems and coordinate placing orders between Alma and the vendor systems.\r\n\r\nDetermine preferred vendors for material (state contract or not) via University Procurement and Library Finance Department guidelines.\r\nCommunicate effectively with publishers and representatives to acquire material.\r\n\r\nCreate Alma vendor records for new vendors and maintain/update vendor information in existing records. Associate will develop and maintain effective relationships with library vendors. \r\n\r\nUpdate order statuses in Alma based on daily vendor reports.\r\n\r\nObtain W-9 (domestic) and W-8 (foreign) forms for new vendors as required.\r\n\r\nCoordinate with library selectors, cataloging, electronic resources and finance departments to ensure acquisitions activities are progressing as desired. \r\n\r\nReconcile monthly credit card statements for accuracy; submit statements and invoices to Finance for payment.\r\n\r\nManage and order new serial subscriptions and memberships and standing orders.\r\n\r\nManage renewals and cancellations.\r\n\r\nClaim subscription material as necessary.", "Communicate regularly with catalogers to coordinate workflows for material when necessary.\r\n\r\nFrequent communication and coordination with other acquisitions staff to confirm efficiency and consistency of workflows and to update documentation.", "ExLibris’ Alma LSP has monthly updates which require monitoring of listservs, attendance at training sessions, and monitoring of ExLibris and SUNY announcements.", "May perform work in other Discovery areas of Electronic Resources, Cataloging or Mailroom as opportunities become available or as operational needs require."]

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