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Office Assistant 1, College of Arts and Sciences

Buffalo, New York ~ September 14, 2022

The College of Arts and Sciences and the University at Buffalo are seeking an Office Assistant 1 to provided undergraduate support to our departments. This is a customer service oriented position and requires the incumbent to provide excellent customer service to the various populations with their main focus on the undergraduate student population. As the front-facing undergraduate administrative support in a sector you will be assigned to support one or more departments depending on need and support assignments may change over time.
Your responsibilities will include the following, but not be limited to:
  • Serve as the administrative contact for undergraduate students from the time of acceptance, arrival and throughout the duration of their program of study to conferral.
  • Provide administrative support to the Directors of Undergraduate Studies (DUS) and Academic Advisors, in all aspects of student management. This includes exam preparation, course force registration, changing major paperwork, assistance with AAR reports, submit curriculum exceptions, petition and transfer articulation requests, recruitment efforts (preparation of booklets/brochures for prospective students).
  • Serve as the point of contact to undergraduate students. You will also update student information in the appropriate university systems, perform degree audit, assist directors with coordination of open house and other university or departmental functions.
  • Compile and maintain current and prospective undergraduate student files in consultation with Academic Advisors. This includes maintaining spreadsheets and databases for student grades, honors records and reports.
Outstanding Benefits Package
Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit – all in an effort to support your work-life effectiveness. Visit our benefits website to learn about our benefit packages.
About The University at Buffalo The University at Buffalo (UB) #ubuffalo is one of America’s leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo.
University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.

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